• Client: Withheld due to a signed NDA.
• Client Location: United States
• Tools used: Quickbooks, Xero, Hubdoc, Google Drive, Google Sheets
• Duration: 2020 to 2024

About the Company:

The client operates in the identity and access management domain, helping businesses secure digital interactions and manage access to their systems. With a stable clientele & development of a new product, they required a robust accounting system to track finances and support expansion.

Problem Statement:

When we engaged with the company, their financial records were disorganized. Accounts receivables and payables were improperly tagged, leading to untracked and unreconciled customer receipts. Many vendor bills went missing, which caused the company to incur repeated late payment charges. Their previous accounting firm used QuickBooks, which had become outdated for their needs, and despite charging exorbitant fees, failed to provide satisfactory service.

How We Helped:

We migrated the company from QuickBooks to Xero, a modern and scalable accounting platform which enabled the CEO & CFO to navigate & track actionable items within a few minutes instead of waiting for hours or even days for their previous accounting firm to respond appropriately to any quick queries. We ensured smooth migration of their accounting data, reconciled past transactions, and corrected discrepancies in accounts receivables and payables. Recurring vendor bills from platforms such as Comed and Nicor Gas were automated through structured processes. We also conducted monthly reviews to ensure accuracy and provided detailed reports along with a structured workflow to prevent missed bills or payments.

Long-term Advantages:

The transition to Xero provided the company with a full transparent live view & control over its finances. The automation of processes reduced manual work and errors, while the elimination of late payment charges and fines resulted in immediate cost savings. Real-time financial visibility supported better decision-making and contributed to a more stable financial outlook, enabling the company to focus on business growth & new product development.